Common Problems
in onsite event management

Common Problems 4
Manually searching and checking-in guests onsite requires alot of manpower. Due to these inefficient and ineffective processes, it creates an unpleasant experience for guests.
Common Problems 5
Special equipment are required for onsite check-ins such as bar code readers and printers which are both costly and troublesome.
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Easy Badge Printing

Easy Badge Printing

Our badge printing is fully compatible with any printers. Just setup the basics like layout and fonts in Ez-Onsite settings panel and you're all set to print.

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Digital RSVP Management

Real Time Tracking

Organisers are able to keep track with real-time data of the number of checked-in guests, not checked-in guests and walk-ins. All statistics are automatically computed by our system.

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Ultra Fast Onsite Check-in

Ultra Fast Onsite Check-in

Closer to the event date, you can use our system to send out confirmation QR Codes. You can toggle to onsite mode in our system on the day of the event to manage onsite attendance reports.

Our Solution

Ez-Onsite enables you to save on resources like your manpower and at the same time, eliminate guests frustration of queuing and in turn giving them a better impression.

We provide both event organizers and participants with a pleasant event experience, and enable every event organizer to save costs on resources and at the same time, manage events in a professional way.

*No Special Equipment Required

Find Out More

Other Pre-Registration Methods

Confirmed Guest List/Other Pre-Registration

Pre Registration Methods

Import csv to Ez-Onsite

CSV Upload

Onsite Check-In

Event Onsite

Ez-Onsite can work with any pre-registration methods/third party vendors.
You can just export the guest list and import it to Ez-Onsite.
Ez-Onsite can scan the QR Code generated by any other third party vendors.

Suitable for any
invite-only events

Scroll left / right to view the various types of events

Cocktail Reception
Cocktail Reception
Gala Dinner
Gala Dinner
Opening Ceremony
Opening Ceremony
Family Day
Family Day
Cocktail Reception
Cocktail Reception
Gala Dinner
Gala Dinner
Opening Ceremony
Opening Ceremony
Family Day
Family Day

Our Features

QR Code Check In

Ultra fast Onsite QR code check-in using laptop PC + QR code scanner

Ez-Onsite enables users to have an ultra fast check in onsite. Prior to the event, confirmation emails with QR Code will be sent to the guests. On the event day, scanning of the QR Code takes only 2-3 seconds and our system can be used on multiple platforms and devices simlutaneously. This fast checking in process will significantly cut down the queue durations thus allowing you to efficiently allocate manpower else where.

Onsite Check In Illustration 1 Onsite Check In Illustration 2

Manual Search Check In

Not all guests are pre-registered for the event. Even more so, some may not bring their QR Code. With Ez-Onsite, you can easily check-in guests who did not bring their QR Code and also add in guests who walked-in.

Walk In Registrations

Try out by clicking on the button 'Add Participant' below

Add Participant

First Name *

Last Name







Remarks 1

Remarks 2

Remarks 3

Check-In Status *

Check-Out Status

A new participant can be added into the system by entering fields with * fields easily

Real-time RSVP Tracking

Real-time RSVP Tracking feature helps event organizers eliminate the mundane process of them having to manually update countless of records in excel. With Ez-Onsite, all guests checked-in and out statuses are captured in real-time. Important information like checked-in time and walk-in count status can also be tracked within the system.

Name Company Status Check In Time Check Out Time
Jill ABC 2019-1-31 13:34:56 2019-1-31 18:20:23
Eve ABC - -
Andrew ABC 2019-1-31 14:00:56 2019-1-31 20:30:11

Self Check-in Kiosk

Self Check-In Kiosk enables guests to check in to the event themselves. They simply show their QR Code to the ipad camera and will be checked-in automatically. This allows event organisers to save manpower and also makes guests feel impressed with the advanced use of technology and seamless check in.

Self Check In

Onsite Badge Printing

Our Ez-Onsite system includes a badge printing feature that is compatible with any printer.

Just connect your printer to the laptop PC, configure the paper size, margin, font, and scale on the browser printing setting and you're good to go.

Available Equipment for Rental:
  1. Laptop
  2. QR Code Scanner
  3. Laser Printer
  4. Label Printer
  5. IPad
  6. Wifi Router

*Our equipment rental service is available for clients based in Singapore

Badge Printer
Badge Printer
Badge Printer

We protect you & your guest's personal data

We ensure that your guest database will not be used for any other purposes nor will it be shared with any third party companies or entities. Data will be deleted from our system after the event has ended or at any point in time upon request to do so. Please feel free to contact us if an NDA is required before the commencement of the project.

Data Protection


    • Standard

      - - event
      Standard Plan

      I have a confirmed guest list/a pre-registration method elsewhere however I'm interested in trying out the QR Code Check In



      - - event
      Professional Plan
      Professional Plan

      I am interested in having my event invitation/RSVP management and onsite registration be digitalized

    • Enterprise

      - - event
      Enterprise Plan

      I am interested in engaging the team to provide dedicated support and management of rsvp and email/web pages

Do you need e-invites / Online RSVP management/ Unique QR code generation & blasting?

Click here to check out Ez-RSVP

Our Clients

Contact Us


Sign Up Info

Signing up for an account in Ez-RSVP is completely free of charge. The free plan we offer has limited features, therefore after the 14 days free trial period, you can further decide if you would like to consider the various subscription plans we offer. If you have further questions, you can drop us an email in our contact form.

Sign Up


Email Address:

Hi, we have detected that you're from a singapore government agency based on the email address provided. We would like to inform you that government agencies may not be suitable to use our system due to the high security protocols in their server which may result in the blocking of emails blasted from our system and the tracking of RSVPs. However, if you would like to try out our system still, please do contact us to discuss.



Mobile Number:

Preferred Plan:

The signing up for an account in Ez-RSVP is completely free of charge. Once signup completes, 14 days free trial period will start. In this trial, we offer limited features (Create only 1 event / Add up to 30 guests / Send up to 90 emails). If you decide to subscribe our paid plan or you have further questions, please feel free to contact us via chat box on the bottom right corner, or contact form or email.

Terms & Conditions

It is Ez-RSVP Pte.Ltd.'s policy to respect your privacy regarding any information we may collect while operating our website. This Privacy Policy applies to https://ez-rsvp.com (hereinafter, "us", "we", or "https://ez-rsvp.com"). We respect your privacy and are committed to protecting personally identifiable information you may provide us through the Website. We have adopted this privacy policy ("Privacy Policy") to explain what information may be collected on our Website, how we use this information, and under what circumstances we may disclose the information to third parties. This Privacy Policy applies only to information we collect through the Website and does not apply to our collection of information from other sources.

This Privacy Policy, together with the Terms and conditions posted on our Website, set forth the general rules and policies governing your use of our Website. Depending on your activities when visiting our Website, you may be required to agree to additional terms and conditions.

Website Visitors

Like most website operators, Ez-RSVP Pte.Ltd. collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. Ez-RSVP Pte.Ltd.'s purpose in collecting non-personally identifying information is to better understand how Ez-RSVP Pte.Ltd.'s visitors use its website. From time to time, Ez-RSVP Pte.Ltd. may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website.

Ez-RSVP Pte.Ltd. also collects potentially personally-identifying information like Internet Protocol (IP) addresses for logged in users and for users leaving comments on https://ez-rsvp.com blog posts. Ez-RSVP Pte.Ltd. only discloses logged in user and commenter IP addresses under the same circumstances that it uses and discloses personally-identifying information as described below.

Gathering of Personally-Identifying Information

Certain visitors to Ez-RSVP Pte.Ltd.'s websites choose to interact with Ez-RSVP Pte.Ltd. in ways that require Ez-RSVP Pte.Ltd. to gather personally-identifying information. The amount and type of information that Ez-RSVP Pte.Ltd. gathers depends on the nature of the interaction. For example, we ask visitors who send enquiry at https://ez-rsvp.com to provide name, organisation name, email address, telephone, and detail of event.

How we use your personal information

We may use your personal information:

  • to respond to communications from you, including enquiries and complaints.
  • to provide our websites, app and services to you.
  • to send you newsletters that you choose (opt in) to receive. You can stop receiving our newsletters by following the unsubscribe instructions included in our emails or through our contact form.
  • if you purchase tickets through the Ez-RSVP's platform, to contact you about your tickets and/or the event if necessary.
  • to improve the Ez-RSVP's product & services.
  • to conduct research and statistical analysis (on an anonymised basis).
  • to tailor content or advertisements to you.
    to protect and/or enforce our legal rights and interests, including defending any claim.
  • for any other purpose authorised by you or applicable law.
  • to respond to lawful requests by public authorities, including to meet law enforcement requirements.

We may occasionally use your email address to send you notifications regarding new services offered by Ez-RSVP Pte.Ltd. that we think you may find valuable.

If you use our product & services, we may use your personal information:
to undertake credit checks of you (if necessary).
to bill you and to collect money that you owe us.

We may transfer your information in the case of a sale, merger, consolidation, liquidation, reorganisation or acquisition.


The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.


Ads appearing on our website may be delivered to users by advertising partners, who may set cookies. These cookies allow the ad server to recognize your computer each time they send you an online advertisement to compile information about you or others who use your computer. This information allows ad networks to, among other things, deliver targeted advertisements that they believe will be of most interest to you. This Privacy Policy covers the use of cookies by Ez-RSVP Pte.Ltd. and does not cover the use of cookies by any advertisers.

Links To External Sites

Our Service may contain links to external sites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy and terms and conditions of every site you visit.

We have no control over, and assume no responsibility for the content, privacy policies or practices of any third party sites, products or services.

https://ez-rsvp.com uses Google AdWords for remarketing

https://ez-rsvp.com uses the remarketing services to advertise on third party websites (including Google) to previous visitors to our site. It could mean that we advertise to previous visitors who haven't completed a task on our site, for example using the contact form to make an enquiry. This could be in the form of an advertisement on the Google search results page, or a site in the Google Display Network. Third-party vendors, including Google, use cookies to serve ads based on someone's past visits. Of course, any data collected will be used in accordance with our own privacy policy and Google's privacy policy.

You can set preferences for how Google advertises to you using the Google Ad Preferences page, and if you want to you can opt out of interest-based advertising entirely by cookie settings or permanently using a browser plugin.

Protection of Certain Personally-Identifying Information

Ez-RSVP Pte.Ltd. discloses potentially personally-identifying and personally-identifying information only to those of its employees, contractors and affiliated organizations that (i) need to know that information in order to process it on Ez-RSVP Pte.Ltd.'s behalf or to provide services available at Ez-RSVP Pte.Ltd.'s website, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using Ez-RSVP Pte.Ltd.'s website, you consent to the transfer of such information to them. Ez-RSVP Pte.Ltd. will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to its employees, contractors and affiliated organizations, as described above, Ez-RSVP Pte.Ltd. discloses potentially personally-identifying and personally-identifying information only in response to a subpoena, court order or other governmental request, or when Ez-RSVP Pte.Ltd. believes in good faith that disclosure is reasonably necessary to protect the property or rights of Ez-RSVP Pte.Ltd., third parties or the public at large.

If you are a registered user of https://ez-rsvp.com and have supplied your email address, Ez-RSVP Pte.Ltd. may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what's going on with Ez-RSVP Pte.Ltd. and our products. We primarily use our blog to communicate this type of information, so we expect to keep this type of email to a minimum. If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. Ez-RSVP Pte.Ltd. takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of potentially personally-identifying and personally-identifying information.

Aggregated Statistics

Ez-RSVP Pte.Ltd. may collect statistics about the behavior of visitors to its website. Ez-RSVP Pte.Ltd. may display this information publicly or provide it to others. However, Ez-RSVP Pte.Ltd. does not disclose your personally-identifying information.


To enrich and perfect your online experience, Ez-RSVP Pte.Ltd. uses "Cookies", similar technologies and services provided by others to display personalized content, appropriate advertising and store your preferences on your computer.

A cookie is a string of information that a website stores on a visitor's computer, and that the visitor's browser provides to the website each time the visitor returns. Ez-RSVP Pte.Ltd. uses cookies to help Ez-RSVP Pte.Ltd. identify and track visitors, their usage of https://ez-rsvp.com, and their website access preferences. Ez-RSVP Pte.Ltd. visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using Ez-RSVP Pte.Ltd.'s websites, with the drawback that certain features of Ez-RSVP Pte.Ltd.'s websites may not function properly without the aid of cookies.

By continuing to navigate our website without changing your cookie settings, you hereby acknowledge and agree to Ez-RSVP Pte.Ltd.'s use of cookies.

GDPR addendum

If you are based in the European Union (EU) and use the Ez-RSVP's service, these additional terms (GDPR Addendum) form part of our privacy policy.

The General Data Protection Regulation (GDPR) regulates the collection, processing and transfer of EU individuals’ personal data (as defined in the GDPR). The personal information described in our privacy policy is personal data under the GDPR. We are committed to complying with the GDPR when dealing with personal data of our website visitors and service users based in the EU.

For the purposes of the GDPR, we are the data controller (as defined in the GDPR) when processing personal data collected by us when you access or use the Ez-RSVP's service.

This GDPR Addendum was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of our collection and use of personal data. However, we are happy to provide any additional information or explanation needed. For further information, please contact us through the contact form.

Your rights

Your rights in relation to your personal data under the GDPR include:

  • right of access – if you ask us, we will confirm whether we are processing your personal data and provide you with a copy of that personal data.
  • right to rectification – if the personal data we hold about you is inaccurate or incomplete, you have the right to have it rectified or completed. We will take every reasonable step to ensure personal data which is inaccurate is rectified. If we have shared your personal data with any third parties, we will tell them about the rectification where possible.
  • right to erasure – we delete your personal data when it is no longer needed for the purposes for which you provided it. You may request that we delete your personal data and we will do so if deletion does not contravene any applicable laws. If we have shared your personal data with any third parties, we will take reasonable steps to inform those third parties to delete such personal data.
  • right to withdraw consent – if the basis of our processing of your personal data is consent, you can withdraw that consent at any time.
  • right to restrict processing – you may request that we restrict or block the processing of your personal data in certain circumstances. If we have shared your personal data with third parties, we will tell them about this request where possible.
  • right to object to processing – you may request that we stop processing your personal data at any time and we will do so to the extent required by the GDPR.
  • rights related to autonomous decision making, including profiling – you have a right to not be subject to a decision based solely on automated processing including processing, which produces legal effects concerning you or similarly significantly affects you, except where such automated decision making is necessary for entering into, or the performance of, a contract with you, is authorised by applicable laws or is based on your explicit consent.
  • right to data portability – you may obtain your personal data from us that you have consented to give us or that is necessary to perform a contract with you. We will provide this personal data in a commonly used, machine-readable and interoperable format to enable data portability to another data controller. Where technically feasible, and at your request, we will transmit your personal data directly to another data controller.
  • the right to complain to a supervisory authority – you can report any concerns you have about our privacy practices to the relevant data protection supervisory authority.

Where personal data is processed for the purposes of direct marketing, you have the right to object to such processing, including profiling related to direct marketing.

If you would like to exercise any of your above rights, please contact us contact us through the Help Centre. If you are not satisfied by the way your query is dealt with by our data protection officer, you may refer your query to your local data protection supervisory authority e.g. in the United Kingdom, this is the Information Commissioner’s Office.

International transfer of data

The personal data we collect through our website and/or the provision of services may be transferred to, and stored in, a country operating outside the European Economic Area (EEA). Under the GDPR, the transfer of personal data to a country outside the EEA may take place where the European Commission has decided that the country ensures an adequate level of protection. In the absence of an adequacy decision, we may transfer personal data provided appropriate safeguards are in place.

We may transfer EU individual’s personal data from the EU to Ez-RSVP Pte.Ltd. in Singapore. Some of the personal data we collect is processed by third party data processors in other countries, including the United States and Japan. Where personal data is transferred outside the EEA or Singapore, it will only be transferred to countries that have been identified as providing adequate protection for EEA data or to a third party where we have approved transfer mechanisms in place to protect your personal data (e.g. to organisations in the United States under the EU-U.S. Privacy Shield framework or by entering into the European Commission’s Standard Contractual Clauses). For further information, please contact us using the details set out in our privacy policy.

Business Transfers

If Ez-RSVP Pte.Ltd., or substantially all of its assets, were acquired, or in the unlikely event that Ez-RSVP Pte.Ltd. goes out of business or enters bankruptcy, user information would be one of the assets that is transferred or acquired by a third party. You acknowledge that such transfers may occur, and that any acquirer of Ez-RSVP Pte.Ltd. may continue to use your personal information as set forth in this policy.

Privacy Policy Changes

Although most changes are likely to be minor, Ez-RSVP Pte.Ltd. may change its Privacy Policy from time to time, and in Ez-RSVP Pte.Ltd.'s sole discretion. Ez-RSVP Pte.Ltd. encourages visitors to frequently check this page for any changes to its Privacy Policy. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.

Updated on 25th November 2019.